Valedis isn’t an all-in-one platform for running your funeral home. It’s focused on the death-certificate workflow — the part that directors own and admin staff carry out: collecting the family’s details, preparing and error-checking the paperwork, and chasing the certifier’s signature — so each case files clean the first time.
Families enter the details themselves, by secure link, in their own time — warm and unhurried, so it feels like it came from your funeral home, not a web form. Their answers flow straight into your admin’s review screen, ready to verify and complete. No re-keying, no repeated phone calls during the week a family can least bear them.
Florida’s EDRS has built-in edits that reject submissions for missed fields and format errors — caught too late, that means a medical affidavit, another physician signature, and weeks waiting on the Bureau of Vital Statistics. Valedis checks each case against those same field requirements at your admin’s desk, so the edits catch nothing when the case actually reaches the state.
Valedis checks what the family tells you against what the certifying physician independently records — and flags any mismatch, like a name spelled two ways or a wrong date of birth, before it becomes a rejection. It’s a check nothing else can run, because it needs both sides.
When a physician needs to provide the cause of death, Valedis sends a secure link by email — the physician, or their nurse, clicks it, reviews the case, and enters the cause of death. No account, no password, no login for a busy office. Valedis records it, updates your tracker, and keeps the reminders moving — gentle at first, escalating as the deadline nears — so your admin staff isn’t making awkward calls, and nothing stalls. (The binding certification itself happens in your state’s EDRS.)
Valedis captures each certifying physician’s fax and phone once, then reuses it across every case — so your staff never has to call the office for it again. The directory builds itself as you work.
The certification clock and your state’s filing window are watched for every case. Directors and admin staff both see what’s due and what needs attention at a glance — instead of anyone carrying every deadline in their head or tracking it on a whiteboard.
When a case is ready, Valedis produces a pre-filled filing packet — a single, organized PDF with every checked detail in one place, ready to work from as you enter the record in your state’s system. Valedis prepares it; you file. It works alongside your state’s system, never replacing it.
Data is encrypted in transit and at rest. Role-based access means staff see only what they need. Every change is logged in a tamper-evident audit trail. Family information stays in the US and is not sold to advertisers or data brokers. We’re building toward the standards that handling protected health information requires; we won’t claim compliance we haven’t earned.
You stay in charge. You still file.
You still file through your state’s Electronic Death Registration System (EDRS). Valedis makes sure what you file is complete, correct, and on time — so it goes through clean the first time.
Your state’s EDRS
Your state’s EDRS is where you file.
Valedis
Valedis prepares a complete, accurate record so filing goes through clean.
Your state’s EDRS
The EDRS needs accurate decedent details.
Valedis
Valedis collects them from the family by secure link and error-checks every field.
Your state’s EDRS
The EDRS needs the certifier’s signature on a deadline.
Valedis
Valedis tracks the deadline and follows up with the certifier so you don’t have to.
Your state’s EDRS
EDRS has built-in edits that reject submissions for missed fields and format errors.
Valedis
Valedis checks against those same field requirements at your desk — so built-in edits catch nothing when you submit.
Your state’s EDRS
A rejected submission means a medical affidavit, another physician signature, and weeks waiting on the state.
Valedis
Valedis catches the common rejection causes before the case ever reaches the state system.
Valedis doesn’t replace your state’s system — it takes the painful work off your plate so that system works the way it should.
We’ll set up a short demo around how your funeral home works today.